Accommodation
For accommodation cancellation policies, please refer to the individual hotel policies noted on the website. Any amendments to original hotel bookings must be forwarded via email to the Conference Office. Verbal changes or cancellations cannot be accepted nor will the hotels accept any changes direct.
Voluntary Cancellation
Should you decide to cancel your registration, the following refunds will apply from the date of receipt of notification:
- On or before Monday 21 July 2025: 50% refund less an administration fee of $250 including GST
- From Tuesday 22 July 2025: No refund available although registration may be transferred to another individual
Refunds will be returned by the same payment method as the original receipt of funds.
No refund will be made from Tuesday 22 July 2025, however an alternative delegate name may be provided by email and the booking and funds will be allocated accordingly.
Please note no refund or discount will be made if a function or event inclusive within the registration fee is not taken up, or if you subsequently cancel your participation in that function or event.
Optional social event tickets may be cancelled on or before Tuesday 22 July 2025 and will be refunded in full by the same payment method as the original receipt of funds. After Tuesday 22 July 2025 no refunds will be made, however an alternative delegate name may be provided by email and the booking and funds will be allocated accordingly.
In the case of extenuating circumstances, a refund outside of these terms and conditions may be considered by and at the discretion of the Australia Prostate Centre (APC) upon application.
Conference Cancellation or Postponement
The APC may cancel or postpone the Conference due to circumstances beyond its reasonable control, including but not limited to Acts of God, terrorism, war, strikes or industrial action, fire, explosion, inevitable accident, breakdown of property, changes in law, or pandemics or global health crises. Due to the nature of the event, it may be reasonable to postpone the event to a later year and/or to change the location for the Conference.
In the event the Conference is not able to proceed as planned, and is moved to a virtual format, your registration will be transferred to a virtual registration. If you choose not to attend the virtual Conference, the APC will not be required to refund any part of the Conference registration fee.
In the event of postponement of the Conference, if, when requested, you advise that you are willing to attend the rescheduled Conference, the APC will transfer the registration and guarantee the same conditions and equivalent registration entitlements (subject to reasonable modification and availability) at the rescheduled event. If, at a later date, you then choose not to attend the rescheduled Conference, the APC will not be required to refund any part of the Conference registration fee.
In the event of a full cancellation of the Conference by the APC, you will be entitled to a full refund of the amount of the Conference registration fee received.
The maximum liability of the APC under these Terms and Conditions is limited to a refund of the Conference registration fee with no additional liability for travel costs, hotel costs, or any other associated costs.
Delegate cancellation – Medical
If, on medical grounds, you are unable to attend the Conference, you must cancel your in-person attendance in writing by email to apcc@wsm.com.au. A full refund may be provided at the discretion of the APC, however you may be asked to provide additional details.
Insurance
Participants are strongly advised to secure appropriate travel and health insurance. Delegate registration fees do not provide any such insurance coverage. The APC and the Conference Office accept no responsibility for any loss in this regard.
Tax
All Conference registration fees and additional ticket rates are quoted in Australian Dollars. GST at 10% is included.
Disclaimer
By registering, participants acknowledge and consent that during their attendance at the APCC 2025 Conference their image or voice may be recorded via video, photograph or by any other means (“recorded”) by an officer or official of the APCC 2025 Conference which may be distributed or published at the discretion of the organisers of the APCC 2025 Conference. If you do not wish to be recorded, you are required to formally advise the Conference Office in advance by email.
Please indicate below your acceptance of the Terms and Conditions, then press ‘Next’ to proceed to the payment page.
